2025 Olympia Harbor Days Dates:
FRIDAY, AUGUST 29, 2025  5:00 PM - 9:30 PM
SATURDAY, AUGUST 30, 2025  10:00 AM - 7:00 PM
SUNDAY, AUGUST 31, 2025 10:00 AM - 6:00 PM

PLEASE REVIEW ALL REGISTRATION DETAILS, REQUIREMENTS
AND IMPORTANT INFORMATION BELOW OR ON BOOTHCENTRAL.COM.
EMAIL INFO@HARBORDAYS.COM IF YOU HAVE A QUESTION, OR USE OUR CONTACT FORM.

Arts and Crafts:  

  • Returning vendors 10x10 Booth Fee $285. Price includes a $30 non-refundable registration fee. Corner Booths add $30.

  • New vendors 10x10 Booth Fee $315, including the $30 non-refundable registration fee. Plus a one-time $30 new vendor non-refundable administration fee.

  • A limited number of corner booths for new Arts and Crafts may be available at an additional cost of $30. 

Arts & Crafts: To qualify as an Arts & Crafts Vendor, artisans must self-design and make 75% of the goods offered for sale. This includes personally hand crafted items, hand painted or hand decorated items, original recorded music, fine art, photography, pottery, jewelry, furniture, candles, soaps, clothing, sculpture, and other art/crafts. Our goal is to showcase quality items made by working artisans. Imported goods, goods made by commercially sold patterns or mass produced, and professional services are considered commercial. No exceptions made. Please let us know if you are sampling vendor, a health permit may be required.

Commercial:

  • Returning vendors 10x10 Booth Fee $620. Price includes a $30 non-refundable registration fee.

  • New vendors 10x10 Booth Fee $650, including the $30 non-refundable registration fee. Plus a one-time $30 new vendor non-refundable administration fee.

Commercial businesses, including importers & commercially made product sellers who want to promote their services or sell merchandise are welcome. We encourage non-retail vendors to provide interactive maritime themed activities or games to engage/educate festival attendees. Family friendly giveaways are always welcome.

Food:

  • Returning vendors 10x10 Booth Fee $620. Price includes a $30 non-refundable registration fee.

  • New vendors 10x10 Booth Fee $650, including the $30 non-refundable registration fee. Plus a one-time $30 new vendor non-refundable administration fee.

  • Returning vendors by the foot truck/trailer fee $62p/f. Price includes a $30 non-refundable registration fee.

  • New vendors by the foot truck/trailer fee $65p/f, including the $30 non-refundable registration fee. Plus a one-time $30 new vendor non-refundable administration fee.

Food vendors must be fully licensed, insured, secure a Thurston County Health Temporary Food Permit at https://www.thurstoncountywa.gov/phss/Pages/food-temporary-events.aspx and comply with all county health regulations. Food vendors may be asked to purchase NA beverages from a preferred provider. A wash wagon is provided for food vendors. Total footage calculation should include hitch, tongue. Please email power needs for your booth/truck. Fee includes power, potable water, grey water disposal, garbage, and recycling disposal. Ice is available for purchase while supplies last.  

Nonprofits:

  • Returning nonprofit 10x10 Booth Fee $80.  A small number of non-profits are accepted in early spring as space allows.  Date TBA. Price includes a $30 non-refundable registration fee.

  • New nonprofit 10x10 Booth Fee $110, including the $30 non-refundable registration fee. Plus a one-time $30 new vendor non-refundable administration fee accepted in the late spring as space allows.

Non–Profit Community Groups— All new Nonprofit Vendors need to present their Non-Profit 501C3 or 4 ID number on file with the WA Secretary of State. Booths are for promotion or education of your cause, and not for sale of any products, souvenirs, food, or other commercial items without prior approval. Donation jars are acceptable. Nonprofits are encouraged to provide themed interactive activities or games to educate festival attendees about their cause. Please, no political candidates or political campaigns, initiatives, etc. 

Activity or Demonstrations:

Please contact Megan at info@harbordays.com. 

Vendor Booth Insurance: All vendors must carry liability insurance and Issue a Certificate of Insurance (COI), different than a proof of insurance certificate, with the following named as additionally insured and both can be listed on one COI:

  • South Sound Maritime Heritage Association, PO Box 2351, Olympia WA 98501

  • The Event Company, LLC, 2145 57th Way NW, Olympia WA, 98502

Please email or mail Certificates of Insurance (COI) to:
Olympia Harbor Days Festival, PO Box 2875, Olympia WA 98501 or info@HarborDays.com and not to the individual address above.

Need insurance? Olympia Harbor Days a registered event with ACT Insurance who has both short term and long term policies for booth vendors. We have negotiated a discount for both annual and short term show policies with special links with Artist Crafters & Tradesmen (ACT) insurance for non-food liability coverage and Food Liability Insurance Program (FLIP) for food vendor liability coverage. The discount coupon code for $10 off your policy is: olympia10 for annual policies or olympia5 for show policies. Use the following links to purchase coverage and to automatically file your COI with OHD. If you have questions, please contact Stephanie Davis at stephanie.davis@veracityins.com or 385-274-1327 (Eastern Standard Time).

The following list features 2025 pricing (by using the links the certificate of insurance listing the additional insureds will automatically be created and sent to OHD for you)

Insurance Program

Artists, Crafters, and Tradesmen Insurance



Food Liability Insurance Program


Insurance Canopy

Who's insured?

insures artisans, crafters, handmade good, info booths, or exhibitors


Insurers caterers, food trucks, bartenders, and other food related businesses

Insures bands, DJs, musicians, dancers, performers, fitness instructors, yoga instructors and more!

Base Price(s) Start At

1-3 Days= $49
7 Days = $99
90 Days= $149
Annual= $279

Annual= $299
Monthly- $25.92

1-3 Days $59
Annual Policies start at $120-$199

Quick Small Print Reference for All Vendors: Please review our detailed general information guides linked below.

  • Final booth assignments and updated Load-In/Out instructions and parking information will be sent out in Mid to Late August.

  • Once you register, please like our Facebook page Olympia Harbor Days, follow our Instagram Olympia Harbor Days, then share to create a buzz and let family, friends and customers know where you will be Labor Day Weekend 2025!

  • All booth spaces at Olympia Harbor Days measure 10′x10′, no extensions. Vendors must stay within assigned spaces and provide tents with sides, tables, chairs, and all other supplies needed. Booths are on various surfaces boardwalk, sidewalk, street, grass, cement, or gravel – no staking allowed.  Power is limited and only available for food booths.

  • All vendors must supply their own 10x10 booth which must be safely secured for protection against theft, wind, and weather, or any act of God. Roaming overnight security is provided.

  • Olympia Harbor Days Festival is a rain or shine event out of doors. Booths are non-transferable without producer permission.

  • Olympia Harbor Days sells out annually so the sooner you apply the better your chances of getting booth space.  We keep a waitlist for those vendors that register after we are full.  If a spot opens up we then go to our waitlist.  Sometimes we do get last minute cancellations and no-shows and vendors show up at the event to grab space if they can. Cash Only Day-Of if space is available – last price offered plus $50 per space. You must provide the required Certificate of Insurance with additional insured as stated below, so be prepared.

 
 

Olympia Harbor Days is an annual festival featuring a Tugboat Show and Tugboat Races, Historic Harbor Ships, Live Music, Arts & Crafts Show, Food G’Alley, and Entertainment and Local Showcase for commercial businesses and community groups. We host over 200 booths and dozens of activities are placed throughout the festival grounds – from Port Plaza south to Percival Landing, rain or shine, averaging 60,000+ attendees. We hope you will return or join us in 2025. Questions? Email us at info@HarborDays.com.

Additional Vendor Resources:

Need lodging? Wondering about parking options? Click here for information on lodging and parking!

Directions to Percival Landing

405 Columbia Street NW, Olympia, Washington 98501:  Driving south on I-5, take the Capitol/ Port of Olympia Exit. Take right exit towards Port of Olympia.  Follow Plum Street to State Street. Turn Left at State Street. Turn Right at Capitol Way.  Left on Olympia or Thurston Avenues.

 

Directions to Port plaza

701 Columbia St NW, Olympia, WA 98501, located on the west side of Anthony’s: Driving south on I-5, take the Capitol/ Port of Olympia Exit. Take right exit towards Port of Olympia.  Follow Plum Street to State Street. Turn Left at State Street. Turn Right at Capitol Way to end.  Drop off only is at path located west of the Farmers Market next to Anthony’s.